Terms of Use for BJMP

1. Account Creation and Registration
Eligibility: BJMP users, including officers, administrators, and any authorized personnel, must create an account to access and use the platform. The information provided during registration must be accurate, complete, and current. You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account.
Restricted Access: Access to specific data or functionalities within the platform may be restricted based on your role within the BJMP. Unauthorized access to areas beyond your granted permissions is prohibited and may result in the suspension or termination of your account.

2. Data Handling and Privacy
Sensitive Information: BJMP is responsible for handling sensitive information related to Persons Deprived of Liberty (PDL). All users must adhere to the strictest standards of data protection and confidentiality as outlined in the Privacy Notice and applicable laws. Any unauthorized disclosure, misuse, or breach of this information will result in disciplinary action, including possible legal consequences.
Data Accuracy: It is the responsibility of BJMP personnel to ensure that all data entered into the platform is accurate and up-to-date. Inaccuracies or omissions can affect the welfare and legal standing of PDLs and must be avoided.

3. Information Sharing and Communication
Inter-agency Collaboration: When necessary, BJMP may share information with other government agencies or authorized entities to facilitate legal processes, rehabilitation programs, or other official duties. All information sharing must be conducted in compliance with applicable data protection laws and BJMP policies.
Internal Communication: Communication within the platform should be conducted professionally and strictly for official purposes. Any misuse of the communication tools, including sending inappropriate or irrelevant messages, is prohibited.

4. System Use and Compliance
Platform Integrity: Users are prohibited from engaging in activities that could compromise the integrity, security, or functionality of the platform. This includes, but is not limited to, introducing viruses, hacking, or attempting to gain unauthorized access to restricted areas of the platform.
Compliance with BJMP Policies: All actions performed on the platform must comply with BJMP’s internal policies, as well as local laws and regulations. Failure to adhere to these requirements may result in disciplinary measures, including suspension or termination of access to the platform.

5. Intellectual Property
Platform Content: All content, materials, and data accessible through the platform are the property of PCES Inc. and/or its licensors, unless otherwise stated. BJMP personnel may use these materials solely for official duties. Unauthorized reproduction, modification, or distribution of any content is strictly prohibited.

6. Limitation of Liability
Operational Risks: BJMP personnel use the platform at their own risk. PCES Inc. is not liable for any direct, indirect, incidental, or consequential damages resulting from the use of the platform, including any errors or omissions in the content or data.
Legal Compliance: BJMP and its personnel are solely responsible for ensuring that their use of the platform complies with all applicable laws and regulations. PCES Inc. is not liable for any legal issues arising from non-compliance.

7. Indemnification
Responsibility: BJMP personnel agree to indemnify and hold harmless PCES Inc. and its affiliates from any claims, damages, or liabilities arising from the misuse of the platform, violation of these Terms, or any breach of applicable laws or regulations.

8. Termination and Suspension
Access Control: PCES Inc. reserves the right to suspend or terminate the access of any BJMP user who violates these Terms or engages in activities that threaten the platform’s security, integrity, or functionality.
BJMP Authority: BJMP also reserves the right to revoke platform access for any user who fails to adhere to internal policies or who is no longer authorized to use the platform.

9. Modification of Terms
Updates and Changes: These Terms may be updated or modified by PCES Inc. at any time to reflect changes in legal requirements, BJMP policies, or platform functionalities. All BJMP users will be notified of significant changes, and continued use of the platform constitutes acceptance of the revised Terms.

10. Governing Law and Jurisdiction
Legal Framework: These Terms are governed by the laws of the Republic of the Philippines and must be interpreted in accordance with these laws. Any disputes arising from or related to these Terms will be resolved under the exclusive jurisdiction of the courts of the Republic of the Philippines.

11. Entire Agreement
Full Agreement: These Terms, together with any additional agreements or policies applicable to BJMP’s use of the platform, constitute the entire agreement between BJMP and PCES Inc. regarding the use of the platform and supersede any prior agreements or understandings.

Privacy Notice

Privacy Notice Effective Date: [May 30, 2024]

At BJMP, we hold your privacy in the highest regard. We are committed to ensuring that your personal information is handled with care and respect. This Privacy Notice outlines our commitment to safeguarding your data and provides a clear understanding of how your information is collected, used, and protected. We encourage you to thoroughly review this notice to understand your rights and how your information is managed. By engaging with our services, you agree to the terms and practices described in this Privacy Notice.

1. Information We Collect
a) Personal Information
Applicant Information: When you apply or are assessed for potential employment or rehabilitation programs, we collect personal information that is necessary for processing your application and providing related services. This may include your desired position, employment type, work schedule, preferred job location, expected salary, username, first and last names, password (secure and not visible), age, mobile phone number, gender, address, availability, driver’s license status, highest educational attainment, field of study, school name, years attended, work experience (including job title, company name, employment dates, and company contact number), and any other skills you may possess.

Character Reference Information: If you provide character references, we will collect their names, affiliations, contact information, and other relevant details. This information is used as part of your application process, and prospective employers may contact these references to verify your qualifications. By providing this information, you confirm that you have obtained the necessary consent from your character references to share their data with us.

b) Entity/Employer Information: Entities and employers utilizing our platform for recruitment purposes are required to provide specific information, including but not limited to the entity or employer name, business affiliation, contact information, name of the authorized representative, company description, principal place of business, industry type, and other relevant information necessary for job postings and recruitment activities.

c) Non-Personal Information: We may collect non-personal information about your interactions with our platform, including your IP address, browser type, device information, operating system, and browsing activities. These data help us analyze trends, improve our services, and enhance your experience.

2. How We Use Your Information
We process your personal information for the following purposes:

a) Job Matching: We use your personal information to match you with job opportunities that align with your work experience, educational background, and personal preferences. For employers, we use your information to create and manage job postings and facilitate communication with applicants.

b) Application Processing: Your personal information is shared with potential employers or rehabilitation program coordinators to facilitate the application or assessment process and to enable them to assess your suitability for the role or program.

c) Communication: We may use your contact information to communicate with you about job opportunities, application status, or other relevant updates.

d) Notifications: You may receive notifications related to job matches, application status, or other important updates based on your preferences.

e) Account Management: Your personal information is used to manage your account, including verification, password resets, and account recovery.

f) Service Improvement: We analyze usage data from your interactions with our platform to enhance our services and provide better job matches and relevant content.

g) Legal and Compliance: Your personal information may be used to comply with legal obligations, resolve disputes, enforce our terms of service, and protect the rights, safety, and integrity of our users and services.

h) Customer Support: We use your information to provide customer support, address inquiries, and resolve issues related to our services.

i) Statistical Analysis: We may anonymize and aggregate personal information for statistical analysis and research to improve our services and understand market trends.

3. Information Sharing
To provide our services effectively, we may need to share your personal information with the following parties:

a) Employers and Entities: Your personal information, including application details, may be shared with potential employers or program coordinators to facilitate the application or assessment process.

b) Service Providers: We may engage third-party service providers to assist with our services. These providers may have access to your personal information to perform tasks such as hosting our platform, conducting analytics, providing customer support, storing data, and sending communications.

c) Legal and Compliance Requirements: We may share personal information as required by law, including sharing with law enforcement agencies or government authorities for compliance, investigation, or prevention of fraud.

d) Business Partners and Affiliates: We may share personal information with business partners or affiliates for legitimate business purposes, such as joint promotions or improving our services, provided that you have given your consent or if such sharing is consistent with data protection laws.

4. Data Security
a) Data Protection Measures: We are committed to protecting your personal information with appropriate technical and organizational measures. These include encryption of data transmitted between your device and our platform, access controls limiting data access to authorized personnel, and regular security assessments to address potential vulnerabilities.

b) Security Disclaimer: While we take these measures to protect your data, no method of transmission over the internet or electronic storage is completely secure. We strive to continuously enhance our security measures, but there is an inherent risk in online data transmission.

5. Cookies and Tracking Technologies
a) Cookies: We use cookies, web beacons, and similar technologies to personalize your experience, analyze trends, and improve our platform. You can manage or delete cookies through your browser settings, but doing so may impact certain features on our platform.

b) Geolocation Tracking: We may collect and use your device’s location data to provide location-based services, such as job recommendations or localized content. We will seek your explicit consent before collecting geolocation data, and you can manage these settings on your device.

6. Your Privacy Choices
a) Account Settings: You can review and update your personal information through your account settings to ensure it is accurate and up-to-date.

b) Communication Preferences: You can manage your communication preferences, including opting out of marketing emails. However, essential service-related messages will still be sent to keep you informed about your account and applications.

c) Data Access and Deletion: You have the right to access, correct, or delete your personal information. We will assist you in exercising these rights while complying with any legal obligations that require the retention of certain data.

7. Retention of Personal Information
a) Data Retention Policy: We retain personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, and support legitimate business interests.

b) Retention Periods: Personal information is generally retained for a period of up to 5 years, depending on the nature of the information and its purpose. This includes applicant data, employer or entity data, and job application data.

c) Legal Requirements: Certain legal requirements may necessitate retaining personal information for specific periods, such as for tax or accounting purposes.

d) Data Deletion Requests: You have the right to request the deletion of your personal information. We will evaluate these requests in line with our retention policy and legal obligations.

8. Consent to Use and Processing of Personal Information
a) Voluntary Consent: By using our platform, you voluntarily consent to the collection, use, and processing of your personal information as described in this Privacy Notice.

b) Withdrawal of Consent: You may withdraw your consent at any time. However, this will not affect the lawfulness of any processing conducted before your withdrawal. You can withdraw consent through your account settings or by contacting us.

c) International Data Transfers: If you are accessing our platform from outside the Philippines, you consent to the transfer and processing of your personal information in the Philippines under this Privacy Notice.

9. Rights of Data Subjects
We respect and uphold your rights as data subjects in accordance with the Data Privacy Act. For more information about your rights, please refer to the National Privacy Commission’s webpage at https://privacy.gov.ph/data-subject-rights/.

10. Notice Updates
We may amend or update this Privacy Notice to reflect changes in legal requirements or business practices. The revised notice will be posted on our platform, and the “Last Updated” date will indicate the effective date of the changes. We encourage you to review this notice periodically.

11. Contact Us
If you have questions or concerns about your data privacy rights or wish to exercise any of these rights, please contact our Data Protection Officer at:

BJMP
Level 10-01, One Global Place, 25th St. corner, 5th Ave., Bonifacio Global City, Brgy. Fort Bonifacio, Taguig City 1630
Email: [email protected]
Phone: (02) 8628-2072